Registrar’s Office
Information from the Registrar
Disenrollment
Registrar: Kristin Chavez 663-2522 or k.chavez@laschools.net
• At the beginning of each semester, students may drop a course during the first three (3) weeks or the first 15 instructional days with nothing noted on the transcript.
• Between weeks four (4) and seven (7) or the first 16 to 35 instructional days, a WF (withdrawal with an F) or WP (withdrawal with a passing grade) will be entered on the transcript. A WF or WP does not count in the GPA.
• Starting week eight (8) or on the 36th instructional day, an F will be entered on the transcript and will impact the GPA.
Procedures for dropping a class are the following:
1. To drop a class, the student must make an appointment with the counselor and pick up a drop form from the guidance department counselor or secretary.
2. Prior to the appointment, the student will remain on the attendance sheets of the teacher and must attend class until all forms are completed.
3. The student must return books to the book depository and obtain the appropriate signatures on the drop forms.
4. If the student fails to complete the process prior to the 36th day, a grade of “F” will be assigned.
All Withdrawals are completed by appointment ONLY.
Please contact the registrar at the above information to schedule an appointment and for an explanation of the withdrawal procedure.
Students will not be officially disenrolled until ALL fees and fines are paid and textbooks returned.
Foreign Exchange Program
Foreign Exchange Students attending LAHS
(Requirements and Protocols for Foreign Exchange Students)
Preregistration Requirements
1. Exchange organizations must have local support staff, and arrange for placement with the school before reaching out to host families.
2. Must enter US under a Student Visa. The Student and Exchange Visitor Program (SEVP) is under the US Immigration and Customs Enforcement (ICE) . For more information: https://www.ice.gov/sevis. LAPS is NOT certified to issue I-20 forms. (There is a $3000 certification charge and an annual fee)
3. Must come through a program registered by the US Department of State and listed by CSIET.(Such as Rotary, ASSE, etc.)
4. Must be a high/secondary school student in their own country, and not yet graduated. They will normally be in their second,third or fourth year in their own high/secondary school system.
5. The maximum number of Foreign Exchange Students during a school year at LAHS is five.
Enrollment Procedures
Foreign Exchange Students:
1. Will complete the standard registration papers required of new students.
2. Will be registered as a Sophomore or Junior.
3. Will attend at least ONE FULL SEMESTER. Preference is given for full year placements.
4. Will be enrolled in at least 5 classes to include English and US History and will not sign up for Driver’s education classes.
5. Will receive a Certificate of Attendance and not receive a High School Diploma
6. Will participate in graduation and graduation activities.
7. Will participate in cultural events when requested to do so by the foreign language department.
8. Can be withdrawn from LAHS if they fail to follow the student code of conduct.
Grade Changes/ Credit - No Credit
Grade Changes:
A student’s grade can be changed only by the teacher of the course in which the student is currently enrolled or was enrolled. These changes must be submitted in writing by the teacher to the registrar no later than two (2) weeks after the grading period. After two (2) weeks, any I’s or incomplete’s will be changed to an “F”.
A student’s grade can be changed only by the teacher of the course in which the student is currently enrolled or was enrolled. These changes must be submitted in writing by the teacher to the registrar no later than two (2) weeks after the grading period. After two (2) weeks, any I’s or incomplete’s will be changed to an “F”.
Grade changes will be accepted only for the following reasons:
• Teacher error
• Late work up to one (1) week following the end of the grading period. If extenuating circumstances exist, the acceptance of late work will be considered on an individual basis. Teachers will not change grades because of student and/or parental pressure or for the purpose of eligibility.
• Once a grade is entered on the official transcript (including courses from the middle school), a grade can be changed only if the course is retaken.
Credit – No Credit
Graduation Requirements
Students must complete all 24 required credits prior to graduation in order to earn a diploma from LAHS and to participate in graduations ceremonies.
Details of LAHS graduation requirements including courses that meet the communication, health, fine and performing arts, technology, and practical arts requirements are available in the Guidance Office and in the Registration Bulletin (PDF). A core course must be taken on the LAHS campus during the last two semesters of the senior year in order to get an LAHS diploma.
| Requirements | Credits |
| English | 4.0 |
| Social Studies | 3.5 |
| Math | 4.0 |
| Science | 3.0 |
| Career Cluster or Level 2 of a Foreign Language | 1.0 |
| Practical Arts | .5 |
| Fine & Performing Arts | .5 |
| Technology | .5 |
| PE | 1.0 |
| Health | .5 |
| Electives | 5.5 |
| Total: | 24 |
Only the following middle school course grades will be listed on the high school transcript: Algebra I, Core Plus I, Geometry, Spanish I, French I, and German I. Students need to complete all middle school requirements to get high school credits.
LAHS does not honor quarter credits.
Off-campus/ Online Courses
Off-Campus Courses
With the written approval of the principal, a maximum of two (2) credits of off campus (dual or online) coursework can be applied to the 24 credits necessary for graduation. Courses taken during the summer on another campus must be approved by the principal first. Seniors must take at least one core course on campus during their senior year.
Online Courses
Students may take online courses through IDEAL-New Mexico that are approved by the district and meet New Mexico State Standards. These courses may be taken during summer school or during the school year, with the approval of the principal, for the purpose of remediation or original credit. Information for online courses is available from the Guidance Office. Online courses needed for graduation must be completed by May 4th. Only extenuating circumstances, such as the necessity to repeat a test, will be the exception.
Dual Enrollment
Dual Credit Programs, in which both high school and college credits earned for the same course(s), are regulated by State procedures. LAHS offers dual credit through UNM-LA only. LAHS has a signed memorandum of understanding with UNM-LLA. Since we do not have agreements with any other institutions, LAHS will not be able to offer dual credit for courses taken at the college level elsewhere either during the school year or during the summer. Classes taken at UNM-LA may not substitute for LAHS core requirements.
Eligible LAHS students may enroll at UNM-LA and receive concurrent LAHS elective credit providing the course selected is at least a three (3) hour college credit course. LAHS will accept dual enrollment applications for courses in advanced study or a course not offered at LAHS. It is the student’s responsibility to notify his or her LAHS counselor when a college class is dropped.
Further information about courses for juniors and seniors at UNM-LA can be found in the Guidance Office at LAHS. Books for dual enrollment must be returned to the book depository. If you purchase your books, please keep your receipt as proof. If a dual credit class is dropped within the first three weeks of the class, the student will be responsible for the purchase price of the books.
Concurrent Enrollment
PowerSchool
PowerSchool is a web-based student information management system used by LAPS to communicate with parents.
Students and parents can see grades and attendance, grade history for the current school year, attendance history for the current semester, email notification information, teacher comments for the current semester, school bulletin information, class registration, student balance, the my calendars application, my schedule which shows the current week and a matrix view of the student schedule, and School Information.
Course Selection Process:
Please register for classes as soon as possible. If you are having problems registering for a class, please call Denise Carson at 663-2519. It is best to get scheduling problems resolved before your Course Selection appointment. Remember, your course selections are not saved until you click SUBMIT. After submitting your course requests, select View Graduation Progress (top of page). You will need to scroll down to see the progress bars. A check mark next to a solid dark green bar indicates the student has completed the graduation requirement. Carefully check the progress bars to make sure you have received credit for all of your courses. The courses you have requested for next year are indicated with yellow. Students that will be seniors next year should have no white on their progress bars. Grades and course credit for middle school courses are not yet posted for incoming freshmen. If you feel there is a problem with your course credit, please make an appointment with your counselor.
You can request your PowerSchool login by calling Denise Carson at 663-2519 or emailing d.carson@laschools.net. Passwords are also available in the guidance office from 7:30 a.m. to 4:00 p.m.
Student Records
The Family Educational Rights and Privacy Act specifies rights related to educational records. This act gives the parent of record or legal guardian the right to:
– Inspect and review his/her child’s educational records,
– Make copies of those records,
– Receive a list of individuals having access to the records,
– Ask for an explanation of any item in the records,
– Ask for an amendment to any report on the grounds that it is inaccurate, misleading or violates the child’s rights, and
– A hearing on the issue if the school refuses to make the amendment,
You may contact the Registrar at 663-2522 or k.chavez@laschools.net for more information on obtaining or viewing student records.
Registration Fees
Students’ schedules for SY 18/19 will be available on PowerSchool, which is accessible on the LA Schools’ website. Prior to Registration parents can go onto PowerSchool and get their student’s schedule.
(On any LAPS campus please use Safari to access link above)
Paying ahead of Registration day will be a HUGE time saver for parents and their students. The most important thing to remember, however, is for the student or parent to bring the payment receipt with them to Registration.
We hope that parents will make use of this new option and save themselves considerable time.
Fee Schedule 2018-2019:
• If paying by check make checks payable to: Los Alamos Public Schools. You can now pay by using your credit or debit card when paying online through PayPal.
(On any LAPS campus please use Safari to access link above)
• If you drop a class that’s already been paid for, you must notify the bookkeeper in order to get a credit/refund.
Past due balances can cause parking permits, yearbooks, caps/gowns and diplomas to be withheld.
Past due balances do not go away, if you still owe fees for one year, they will be added to the next year’s fees!
Books:
Textbooks and library books are state property that students are borrowing. Students and their parents are responsible for taking care of them! You will be charged full replacement value for lost or damaged books. Textbooks are barcoded and students must return the exact book that was checked out to them.
If you did not return text books or library books that were checked out to you last year, the full replacement cost of the books is charged as a fine on your account. Students with past due books will not be allowed to check out books for the new school year until the past due ones are returned or paid. These books are expensive, find them and bring them back! Schools are facing new and very harsh requirements on keeping track of textbooks and families with not returned books could face fines and even collection agencies if books are not returned in a timely manner.
Student Transcripts
Transcripts
Official transcripts are considered legal documents and are normally mailed directly to the organization for which the transcript is required.
Official transcripts for current students or alumni are assessed a $3.00 fee for each transcript. Payment must be made at the time of the request. This fee is waived for scholarships and Dual Credit courses.
Grade point averages (GPA) are based on a 4 point system (A=4, B=3, C=2, D=1). In advanced placement (AP) classes, and A=5 and B=4. Grades are only “weighted” for As and Bs. Weighted grades are not given for concurrent enrollment. Los Alamos High School does not rank students.
Unofficial Transcripts: To request an Unofficial Transcript please click here
The registrar can provide students, upon request, unofficial transcripts for teacher recommendations, car insurance, and other uses which do not require official transcripts.
Electronic Transcripts
Electronic transcripts are sent through the Naviance Succeed electronic system to colleges and universities. Students must have registered with Naviance, which is usually done as a freshman. Students will enter their college choices and then request a transcript electronically through Naviance. If a student requests a transcript through Naviance, it is sent electronically or mailed with no fee charged.
ACT/SAT Scores
Many universities ask for ACT/SAT scores to be included with your transcript. Check the blank on the Transcript Request Form to include ACT/SAT scores with your transcript. Note that it takes 6-8 weeks after an exam for the scores to reach us, so LAHS might not have your latest test score.
Payment Options
Those making payment in person can pay by check, money order or cash.
Those making payment by mail can pay by check or money order.
LAHS cannot accept electronic payments or credit cards.
Requesting a Transcript
Complete the Transcript Request Form.
Bring the form to the Registrar’s office along with any fee or mail the form with the fee to:
Registrar, LAHS
1300 Diamond Dr., Los Alamos, NM 87544